You are not alone, we have a similar problem in here Germany that is called GEMA (an investment company for publishers and heirs).

Whenever we have a public performance we are required to send a playlist to GEMA with as much information as possible about the songs we use. Then GEMA has a chance to give money to the respective authors, arrangers and publishers.

If you spin records or their successors then GVL (similar to SoundExchange in the US) takes care of royalties for recording makers (musicians, labels). Also: As much information as possible please.

Here you have to announce a public performance before the event -- and if there is just one song played that is under their control you have to pay for the entire event. You [that is, the event organizer] even have to pay if you play your own songs only, if they are registered with a PRO.

The tariff takes into account room capacity. If there is room for 10000 you have to pay for 10000 even if there are only 154 people on the premesis...

The payment goes to the rights owners if they can be determined. If not the fees are given to the rights owners who currently sell the most music and whose music is played the most on radio and tv stations.

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